英语电子邮件写作资料整理
英语电子邮件如何写 a1 内容 a2 结构
常用词汇
b1.Know your email terms b2.其它缩写：跟老外邮件交流中常会见到的英语缩写词汇
常用例句 c1.外企必备：英文电子邮件高频句 c2.商务英语函电的 20 个常用句型
范文 d1.英文书信范文精选 d2.英文书信范文 2 d3.外贸业务全套英文邮件范文
A 英文邮件如何写
a1 内容
从问候开始
用问候语开始邮件内容非常重要，例如"Dear Lillian,"。根据你与收件人的关系亲近与否，你可能选择使
用他们的姓氏来称呼他们而不是直呼其名，例如"Dear Mrs. Price,"。如果关系比较亲密的话，你就可以
说，"Hi Kelly,"如果你和公司联系，而不是个人，你就可以写"To Whom It May Concern:"
感谢收件人如果你在回复客户的询问，你应该以感谢开头。例如，如果有客户想了解你的公司，你就可以说
"Thank you for contacting ABC Company."如果此人已经回复过你的一封邮件了，那就一定要说，
"Thank you for your prompt reply."或是"Thanks forgetting back to me."如果你可以找到任何机会
那一定要谢谢收信人。这样对方就会感到比较舒服，而且显得更礼貌。
表明你的意图
然后，如果是你主动写电子邮件给别人的话，那就不可能再写什么感谢的字句了。那就以你写此邮件的目的
开头。例如，"I am writing to enquire about…"或是"I am writing in reference to …"在电子邮件
开头澄清你的来意非常重要，这样才能更好的引出邮件的主要内容。记得要注意语法，拼写和标点符号，保
持句子简短明了并句意前后一致。
结束语
在你结束邮件之前，再次感谢收信人并加上些礼貌语结尾。你可以 "Thank you for your patience and
cooperation."或 "Thank you for your consideration."开始接着写， "If you have any questions
or concerns ,don't hesitate to let me know."及"I look forward to hearing from you."
结束
最后是写上合适的结尾并附上你的名字。"Best regards," "Sincerely,"及"Thank you,"都很规范化。最
好不要用"Best wishes,"或"Cheers,"类的词因为这些词都常用在非正式的私人邮件中。最后，在你发送邮
件之前，最好再读一遍你的内容并检查其中有没有任何的拼写错误，这样就能保证你发出的是一封真正完
美的邮件！
结构
地址栏的写法：
地址栏（To）电子邮件的地址，包括写信人地址、收信人地址、抄送收信人地址、密送收信人地址，这四部分
无需填写繁杂的邮政地址，只需填入相应的电子邮件地址即可，而且并非每一项都要填，若收信人只有一个，
就不需填写其他收信人的电子邮件地址，处理比一般信件要简单得多。
主题摘要的写法：
主题摘要栏（Subject）邮件的标题应当简洁明了。邮件标题是邮件主要内容的浓缩，是读者浏览信箱时决定
是否阅读该邮件的根据。简洁明了的主题内容可起到索引的作用，便于收件者以后在大量的邮件中查出相
关的邮件。邮件标题选择的合适与否将影响到读者处理信件的效率。因此，为了确保收信人能及时阅读邮件，
邮件的标题不仅要引人注目，而且应该言简意赅。另外，标题应该用名词短语或动名词短语，如：“Your
Meeting in California”，“Your Order”，“Mrs. Jones”， “weekly Sales Meeting”，“广告”等
标题都信息明确、一目了然。
称呼（salutation ）
商务英文电子邮件通常用较正式的称呼，如：Dear+对方的姓氏，有时可以省去 Dear，直呼对方的名或姓，
或者用随意的称呼，如：“Hi，Johnson”，“Hi，Davis”等。若不能确定收件人是哪一位，可用这样的表达，
如：“Dear Sirs”，“Dear Madam or Sir”或“To whom it may concern”等。
正文部分的写法：
正文部分（body）涉外商务电子邮件的正文书写格式绝大多数采用齐头式。齐头式是指正文中各部分都从每
行的左边开始，这种格式便于打字和节省时间，提高工作效率。正文是电子邮件的主要部分，大多把话题分
成几个小主题，每个小主题一段，每段一般只有一两句话，正文由两三个或三四个简短的段落构成。
敬意结尾（complimentary closing）
结尾常用敬语，表示客套和礼节，措辞应恰当。通常用“Best Regards”，“Best Wishes”，或使用
“Good day to you！”等表示美好祝愿的词组作为敬意结尾，使得电子邮件更趋向随意体（casual
style）。
签名（signature）通常是寄件者在信函的敬意结尾下面写上自己的姓名。因为电子邮件是在电脑上打出来
的，所以不能像传统的外贸信函那样可用手签。
附件（Enclosure）电子邮件中如果带有与邮件内容相关的附件，可用 word、excel 等软件编写成文件报表
或扫描各种形式发票、定单或报价单等，并在邮件中说明具体文件的名称及份数等，以便对方确认。
附言（Postscript）
打好邮件后，若发现需要补充某些内容，可在签名下方注明 P.S.再附上补充的内容。但补充的内容不宜太
多，常常是一两句话。若补充的内容很多，则需另写一封邮件，以免喧宾夺主。
英语电子邮件中的常用词汇
b1. Know your email terms
英语电子邮件发送程序有很多的缩写，如果你不知道意思的话，你给老板要求加薪水的邮件就可能发给了
整个办公室！
"Reply to all"表示你的邮件将发送给每一个收到原始邮件的人。
在邮件的地址栏内，"cc" (carbon copy)部分是指邮件发给你指定的人，而"bcc"部分你可以悄悄的发送邮
件而不让其他的人知道–b 的意思是"blind"（掩藏的）。
如果有人要你"forward"一封邮件，他们意思是要你通过转发的功能发送邮件，有时侯简写成 "fw."
比较常见的缩写如下：
缩写 原文 意思
AOB Any other business 其他事
ASAP As soon as possible 尽快
BCC blind carbon copy 密送
BTW By the way 顺便提一下
CC Carbon copy 抄送
Conf. Confidential 机密
IOW In other words 换句话说
Pls. Please 请
PS Postscript 附言
WRT With regard to 关于
b2. 其它缩写：跟老外邮件交流中常会见到的英语缩写词汇
2 = to/too
2Bornot2B =To beor not to be
4 = for
4ever = forever
A：
ASL = Age/Sex/Location
AFAIC = As Far As I’m Concerned
AFAIK = As Far As I Know
AFK = Away From Keyboard
AIAMU = And I’m A Monkey’s Uncle
AISI = As I See It
AKA = Also Known As
AMBW =All My Best Wishes
ANFAWFOWS = And Now For A Word Word From Our Web Sponsor
AOTS = All Of The Sudden
ASAFP = As Soon As "Friggin" Possible
ASAP = As Soon As Possible
ATST = At The Same Time
AWGTHTGTTA=Are We Going To Have To Go Through This Again
AWGTHTGTTSA=Are We Going To Have To Go Through This Sh Again
AYSOS =Are You Stupid Or Something
B：
B4 = Before
B4N = Bye For Now
BBFBBM = Body By Fisher, Brains by Mattel
BBIAB = Be Back In A Bit
BBIAF = Be Back In A Few
BBL = Be Back Later
BBN = Bye Bye Now
BCNU = Be Seein’ You
BF = Boyfriend
BFD = Big Fing Deal
BFN = Bye For Now
BHOF = Bald Headed Old Fart
BIF = Basis In Fact
BITD = Back In The Day
Biz = Business
BM = Byte Me
BMOTA = Byte Me On The Ass
BNF = Big Name Fan
BOHICA = Bend Over Here It Comes Again
BR = Bathroom
BRB = Be Right Back
BRT = BeRightThere
BS =BigSmile
BT = Byte This
BTDT = Been There Done That
BTSOOM = Beats The Sh Out Of Me
BTW = By The Way
BTWBO = BeThereWithBellsOn
BWDIK = But What Do I Know?
BWO = Black,WhiteorOther
C：
Cam = Web Camera CIAO = Goodbye (in Italian) CID = Consider It Done CIO = Check It Out CIS
= CompuServeInformationService CMF = Count My Fingers Cof$ = Church of Scientology CRAFT =
Can’ tRemember A FingThing CRAWS = Can’ tRememberAnythingWorth A Sh CSL = Can’ t Stop
Laughing CTC = Choaking The Chicken CU = SeeYou CUL/CYL/CUL8R = See You Later CWYL = Chat
With You Later
CYA = Cover Your Ass
D：
DBEYR = Don’t BelieveEverythingYouRead DD = Due Diligence DDD = DirectDistanceDial DETI =
Don’t Even ThinkIt DGT = Don’t Go There DHYB = Don’t Hold Your Breath DIIK = Damned If I
Known DILLIGAD =Do ILook LikeIGive Ad\\amn DILLIGAS =Do ILook LikeIGive ASh DKDC = Don’t
Know Don’t Care DL = Download DLTM = Don’t Lie To Me DQYDJ = Don’tQuitYou’reDayJob DRIB
= Don’t Read If Busy DS = Dunce Smiley DYSTSOTT =DidYouSeeTheSizeOfThatThing
E：
EG = Evil Grin EOM = End Of Message ESO = Equipment Smarter than Operator
F：
F2F/FTF = Face To Face FAQ = FrequentlyAsked Question FBKS = Failure Between Keyboard and
Seat FE = ForExample/FatalError FF&PN = Fresh Fields And Pastures New FOAF = Friend Of A
Friend FTASB = FasterThan A SpeedingBullet FT = Faint FTL = Faster Than Light FTTB = For
The Time Being FUBAR = Fed Up Beyond All Recognition FUBB = Fed Up Beyond Belief
8
FUD = (Spreading)Fear,Uncertainty,andDisinformation
FWIW = For What It’s Worth FYA = For Your Amusement FYI = For Your Information FYM = For
Your Misinformation
G：
G2G = GotToGo G8T/GR8 = Great GAL = Get A Life GDGD = Good,Good GF = girlfriend GG = Good
Game/Gotta Go GIGO = Garbage In,Garbage Out GIWIST = Gee, I Wish I’d Said That GL = Good
Luck GLYASDI = God Loves You And So Do I GMTA = GreatMindsThinkAlike GNBLFY
=GotNothingButLoveForYou GR&D = GrinningRunningAnd Ducking GRRRR = "Growling" GSOAS = Go
Sit On A Snake GTG =GotToGo GTGB = Got To Go, Bye GTGP = Got To Go Pee GTH = Go To Hell
GTSY = GladTo SeeYa GYPO = Get Your Pants OffBE A QUEEN.
H：
HAGO = Have A Good One HAK = Hugs And Kisses HB = Hurry Back HD = Hold HHO1/2K = Ha Ha,
Only Half Kidding HHOK =HaHa,OnlyKidding HIOOC = Help! I’m OutOf Coffee
Howz = How is HTH = HopeThis(That)Helps HUA = Heads Up Ace HUYA = HeadUp You’rea
I：
IAC = In Any Case IAE = In Any Event IANAC = I Am Not A Crook IANAL = I Am Not A Lawyer IBT
= InBetween Technology IBTD = I Beg To Differ IC = I See/In Character IDGAF = IDon’tGive A
F IDGI = I Don’t Get It IDK = I Don’t Know IDKY = IDon’tKnowYou IDST = I Didn’t Say
That IDTS =IDon’t ThinkSo IFAB = I Found A Bug IFU = IFed Up IGGP = I Gotta Go Pee IIIO =
Intel Inside, Idiot Outside IIMAD = IfItMakes An(y) Difference IIRC = If I Remember
Correctly
IIWM
=
If
It
Were
Me
ILICISCOMK
=ILaughed,ICried,ISpat/SpiltCoffee/Crumbs/CokeOnMy Keyboard ILY = I Love You IMHO = InMy
HumbleOpinion IMNSHO = InMyNot SoHumbleOpinion IMO = In My Opinion INMP = It’ s Not My
Problem INPO = InNo ParticularOrder IOH = I’m Outta Here IOW = In Other Words IRL = In
Real Life
ISS = ISaidSo ITM = In The Money IYKWIM = If You Know What I Mean IYSS = If You Say So
J：
J/C = JustChecking J/K =JustKidding! J/W =JustWondering JAFO = Just Another Fing Onlooker
K：
K/KK = OK/OK, OK KFY = Kiss For You KISS = Keep ItSimpleStupid KIT = Keep In Touch KMA =
Kiss My Ass KWIM = Know What I Mean KX = kiss KYPO = Keep Your Pants On
L：
L8R = Later LD = Long Distance LDTTWA = Let’s Do The Time Warp Again LLTA = Lots And Lots
Of Thunderous Applause LMAO = Laughing My Ass Off LMK = Let Me Know LOL =
LaughingOutLoud/Lots OfLuck(Love) LTIC = Laughing ’TilICry LTNS = Long Time No See LYL =
Love Ya Lots LYLAS = Love You Like A Sister
M：
M8T = Mate MHOTY = My Hat’s Off To You MM = Market Maker MorF = Male or Female?
MOTD = Message Of The Day MOTSS = Members Of The Same Sex MTFBWY = MayThe ForceBeWithYou
MWBRL = More Will Be Revealed Later MYOB = MindYour OwnBusiness
N：
N = And/Know/Now NAK = Nursing At Keyboard NAZ = Name, Address, Zip (also means Nasdaq) NBD
= No BigDeal NBIF = No Basis In Fact NFI = No Fing Idea NFW = NoFingWay NIFOC = Nude In
Front Of The Computer NM = Never Mind NMP = Not My Problem NMU = NothingMuchYou NOYB = None
Of Your Business NP = No Problem NQOCD = Not Quite Our Class Dear NRG = Energy NRN = No
Reply Necessary NYCFS = New York City Finger Saluet
O：
OAUS = On An Unrelated Subject OBTW = Oh, By The Way OIC = Oh,I See OICU = Oh, I See You
OMDB = Over My Dead Body OMG = Oh My God/Oh My Gosh OMIK = Open Mouth, Insert Keyboard ONNA
= Oh No, Not Again OOC = Out Of Character OOTB =OutOfTheBox/OutOfTheBlue OT = Off Topic
12
OTOH = On The Other Hand OWTTE =OrWordsToThatEffect OZ = standsfor "Australia"
P：
PEBCAK =ProblemExists Between ChairAnd Keyboard PEM = Privacy Enhanced Mail Pic = Picture
PIMP = PeeingInMy Pants PITA = Pain In The Ass PLS/PLZ = Please PMFJI =
PardonMeForJumpingIn PO = Piss Off POS = Parents Over Shoulder POV = Point Of View PPL =
People Pro = Professional PS = By The Way/Photoshop
T：
TAH = Take A Hike TANSTAAFL = There Ain’ t No Such Thing As A Free Lunch TARFU =
ThingsAreReallyFedUp TDTM = Talk Dirty To Me TEOTWAWKI = The End Of The World As We Know It
TFN =ThanksForNothin’ THX/TX/THKS = Thanks TIA = Thanks In Advance TIAIL = ThinkI Am
InLove TIC = Tongue In Cheek TLA = Three Letter Acronym TLGO = The List Goes On TM = Trust
Me TMI = Too Much Information TMTOWTDI = There’s More Than One Way To Do It TPTB = The
Powers That Be TSR = TotallyStuck inRAM
13
TTFN = TaTaForNow TTT = That’s The Ticket/To The Top TTUL/TTYL = Talk To You Later TWHAB =
ThisWon’t Hurt A Bit TY = Thank You TYVM = Thank You Very Much
U：
U = You UR = Your UR = Youare unPC = unPolitically Correct URYY4M = You Are Too Wise For Me
V：
VFM = ValuesForMoney VG = Very Good
W：
WAG = WildAssGuess WAI = What An Idiot WB = Welcome Back WCA = Who Cares Anyway WDYS =
WhatDidYouSay? WDYT = WhatDoYou Think? WE = Whatever WEG = Wicked Evil Grin WG = Wicked
Grin WGAFF =WhoGives AFlyingF WIIFM = What’ s In It For Me? WIT = WordsmithInTraining
WITFITS
=
WhatintheFisthisSh
WOG
=
Wise
Old
Guy
Wot/Wut
=
What
WRT
=
WithRespectTo/WithRegardTo WTF = What The F WTG = Way To Go! WTSDS = Where The Sun Don’t
Shine
WYMM = Will You Marry Me WYP = What’s Your Problem? WYRN = What’s Your Real Name? WYS =
Whatever You Say WYSIWYG = What You See Is What You Get WYT = Whatever You Think
X：
X U = Kiss You
Y：
Y = Why Ya = You YA = Yet Another YAFIYGI = You Asked For It You Got It YDKM = You Don’t
Know Me Yep/Yup = Yes YGBK = You GottaBeKiddin’ YMMV = YourMileageMayVary YNK = You Never
Know YOYO = You’reOnYourOwn YR = Yeah, Right YSYD = Yeah, Sure You Do YTTT = You Telling
The Truth? YYSSW = YeahYeahSureSureWhatever
C 电子邮件常用例句
c1 外企必备：英文电子邮件高频句
1. Initiate a meeting 发起会议
I would like to hold a meeting in the afternoon about our development planning for the
project A.今天下午我建议我们就 A 项目的发展计划开会讨论一下。
I suggest we have a call tonight at 9:30pm (China Time) with you and Brown. Please let me
know if the time is okay for you and Ben.我建议我们今晚九点半和 Brown 小聚一下，你和 Ben 有没
有空?
We'd like to have the meeting on Thu Oct 30. Same time.十月三十号(周四),老时间,开会。
Let's make a meeting next Monday at 5:30 PM SLC time.
下周一盐湖城时区下午五点半开会。
I want to talk to you over the phone regarding issues about report development and the XX
project.我想跟你电话讨论下报告进展和 XXX 项目的情况。
2. Seeking for more information/feedbacks/suggestions 咨询信息/反馈/建议
Shall you have any problem accessing the folders, please let me knows.
如果存取文件有任何问题请和我联系。
Thank you and look forward to having your opinion on the estimation 评估 and schedule 日程安
排. 谢谢你,希望能听到更多你对评估和日程计划的建议。
Look forward to your feedbacks 反馈 and suggestions soon.期待您的反馈建议!
What is your opinion on the schedule and next steps we proposed?你对计划方面有什么想法?下一
步我们应该怎么做?
What do you think about this? 这个你怎么想?
Feel free to give your comments. 请随意提出您的建议。
Any question, please don't hesitate 犹豫to let me know.有任何问题,欢迎和我们联系。
Any question, please let me know.有任何问题,欢迎和我们联系。
Please contact me if you have any questions.有任何问题,欢迎和我们联系。
Your comments and suggestions are welcome! 欢迎您的评论和建议!
Please let me know what you think? 欢迎您的评论和建议!
Do you have any idea about this? 对于这个您有什么建议吗?
It would be nice if you could provide a bit more information on the user's behavior.您若是
能够就用户行为方面提供更多的信息就太感激了!
At your convenience, I would really appreciate you looking into this matter/issue.如果可以,
我希望你能负责这件事情。
3. Give feedback 意见反馈
Please see comments below.
请看下面的评论。
My answers are in blue below.
我的回答已标蓝。
I add some comments to the document for your reference 参考.我就文档添加了一些备注,仅供参考。
4. Attachment 附件
I enclose 附加 the evaluation 评估 report for your reference 参考.我附加了评估报告供您阅读。
Attached please find today's meeting notes.今天的会议记录在附件里。
Attach is the design document, please review 评阅 it.设计文档在附件里,请评阅。
For other known issues related to individual features, please see attached release notes.其
他个人特征方面的信息请见附件。
5. Point listing 列表
Today we would like to finish following tasks by the end of today:1…….2…….
今天我们要完成的任务:1…….2…….
Some known issues in this release:1…….2…….声明中涉及的一些问题:1…….2…….
Our team here reviewed the newest SCM policy and has following concerns:1…….2…….我们阅
读了最新的供应链管理政策,做出如下考虑:1…….2…….
Here are some more questions issues for your team:1…….2…….以下是对你们团队的一些问
题:1…….2…….
The current status is as following: 1……2……目前数据如下: 1……2……
Some items need your attention:1…….2…….以下方面需提请注意:1…….2…….
6. Raise question 提出问题
I have some questions about the report XX-XXX 我对 XX-XXX 报告有一些疑问。
For the assignment ABC, I have the following questions:…就 ABC 协议,我有以下几个问题:……
7. Proposal 提议
For the next step of platform implementation, I am proposing…
关于平台启动的下一步计划,我有一个提议…… I suggest we can have a weekly project meeting
over the phone call in the near future.
我建议我们就一周项目开一个电话会议。
Achievo team suggest to adopt option A to solve outstanding issue…… Achievo 团队建议应对突
出问题采用 A 办法。
8. Thanks note 感谢信
Thank you so much for the cooperation 感谢你的合作! Ireallyappreciatetheeffort you
allmadeforthissuddenandtightproject.
对如此紧急的项目您做出的努力我表示十分感谢。
Thanks for your attention!谢谢关心!
Your kind assistanceonthisareverymuchappreciated.
我们对您的协助表示感谢。
Really appreciate your help!非常感谢您的帮助!
9. Apology 道歉
I sincerely apologize for this misunderstanding!对造成的误解我真诚道歉!
I apologize for the late asking but we want to make sure the correctness of our
implementation ASAP.很抱歉现在才进行询问,但是我们需要尽快核实执行信息。
c2. 商务英语函电的20 个常用句型
1.Please accept my/our thanks for the trouble you have taken.
有劳贵方，不胜感激。
2.We are obliged to thank you for your kind attention in this matter.
不胜感激贵方对此事的关照。
3.We tender you our sincere thanks for your generous treatment of us in this affair.
对贵方在此事中的慷慨之举，深表感谢。
4.Allow us to thank you for the kindness extended tous.
对贵方之盛情，不胜感谢。
5.We thank you for the special care you have given to the matter.
贵方对此悉心关照，不胜感激。
6.We should be grateful for yourtrial order.
如承试订货，不胜感激。
7.We should be grateful for yourfurnishingus details of yourrequirements.
如承赐示具体要求，不胜感激。
8.It will be greatly appreciated if you will kindly send us your samples.
如承惠寄样品，则不胜感激。
9.We shall appreciateit very much if you will give our bid your favorable consideration.
如承优惠考虑报价，不胜感激。
10.We are greatly obliged for your bulk order just received.
收到贵方大宗订货，不胜感激。
11.We assure you of our best services at all times.
我方保证向贵方随时提供最佳服务。
12.If there is anything we can do to help you, we shall be more than pleased to do so.
贵公司若有所需求，我公司定尽力效劳。
13.It would give us a great pleasure to render you a similar service should an opportunity
occur.
我方如有机会同样效劳贵方，将不胜欣慰。
14.We spare no efforts in endeavoring to be of service to you.
我方将不遗余力为贵方效劳。
15.We shall be very glad to handle for you at very low commission charges.
我方将很愉快与贵方合作，收费低廉。
16.We have always been able to supply these firms with their monthly requirements without
interruption.
我方始终能供应这些公司每月所需的数量，从无间断。
17.We take this opportunity to re-emphasizethatwe shall, at all times,do everything
possible to give you whatever information you desire.
我们借此机会再此强调，定会尽力随时提供贵方所需的信息。
18.We are always in a position to quote you the most advantageous prices for higher quality
merchandise.
我们始终能向贵方提供品质最佳的产品，报价最为优惠。
19.This places our dealers in a highly competitive position and also enable them to enjoy a
maximum profit.
这样可以使我方经营者具有很强的竞争力，还可获得最大的利润。
20.We solicit a continuance of your confidence and support.
恳请贵方继续给予信任，大力支持。
D 书信范文
d1 英文书信范文精选
一、感谢信
Sample 1
20 June 2006
Dear Mr. Seaton，
Thank you very much for taking me with you on that splendid outing to London. It was the
first time that I had seen the Tower or any of the other famous sights. If I'd gone alone,
I couldn't have seen nearly as much, because I wouldn't have known my way about.
The weather was splendid on that day, which I thought was rare. I still remember some
people told me that in Britain there was weather and no climate. During the same day, it
might snow in the morning, rain at noon, shine in the afternoon and be windy before the
night falls. So I think I
was lucky.
I think the river trip was the best thing of all. London really came alive for me as we saw
it from the Thames during that wonderful journey down to Greenwich. It was all tremendously
exciting－a day that I shall never forget.
Thank you for giving me such a great birthday treat.
Yours sincerely,
Linda Chen
Sample 2
20 July 2006
Dear Mr. Wang,
Thank you for taking the time to write your wonderful letter in support of MCEA (Maywood
Chinese Education Association). Your letter clearly articulates all the major reasons
children in Maywood will benefit from studying the Chinese language as part of their
elementary school education. It provides invaluable support that will help making bilingual
Chinese education a reality in Maywood public schools.
Although MCEA would like to see Palo Alto public schools implement the first bilingual
Chinese kindergarten class in September of 2006, we have learned that the school district
must take the time to understand how a new program will affect existing educational
offerings, and to validate community interest. Nevertheless, MCEA, with more than 70
members, will continue to actively promote bilingual Chinese education in the Palo Alto
public schools and will keep you apprised of the progress we make.
Thanks again for sending a letter in support of MCEA. We' will continue to do all we can to
realize this program both for families of Chinese descent and those with a general interest
in participating in the growing economic power of China.
Yours sincerely,
George Chen
Useful Expressions
Thanks for. . .
It was very nice/good of you to ...
Thank you very much for. . .
I must thank you for. . .
I am extremely grateful for your help. . .
I am most grateful for. . .
二、建议信
Sample 1
21 June 2006
Dear Mary,
Thanks for your last letter. I'm so glad that you have been able (at last! ) to arrange a
holiday in Australia. As I fear I won't be able to meet you at the airport when you arrive,
nor will I be able to be home until later in the afternoon, so here are some instructions
and suggestions.
There is a bus from the airport to the city. It is much cheaper than a cab. Take the bus to
the city and ask to get off at Town Hall railway station.
To get to my place in the eastern suburbs you have three options. You can either take a
cab, a bus or the train. I suggest you take the train, since the airport bus will leave you
right at the station. Get off at Cliff Station. From there you can either walk to my place
(about ten minutes) or take a taxi. Probably you should take a taxi as you will have
luggage.
When you arrive at my flat, ring the intercom for Flat 2. My friend Lillian will be at home
and she will open the front door for you and let you into my flat.
Presumably you will be tired and want to sleep. But if you feel like some exercise after
that long flight, you could stroll down to Cooper Park, which is only ten minutes away
¾ you can see it from the window.
Cheers and looking forward to seeing you.
Yours sincerely,
Annie
P.S. I will leave something for breakfast in the fridge. Help yourself to anything you
want.
Useful Expressions:
Here are some instructions and suggestions. May I suggest that we meet at the gate of the
university? I'd like to suggest you should visit London for at least two days on your way
to Scotland. Considering your present situation, I propose that you should apply for the
post. What I want to suggest is ...
My suggestion is that. . . If you. .. , you had better. . .
三、申请信
Sample 1
20 March 2006 Dear Sir, I was very interested in your advertisement in today's edition of
The Evening Post and I should
like to apply to be a member of the Amazon Expedition team. I am twenty-three years old and
have an honors degree in Botany from Bath University. Since leaving university I have been
working in a research laboratory but my contract comes to an end
in six weeks. I would particularly like to join the expedition for the opportunity it would
give me to study the plant life of the area. I enjoy several outdoor activities including
rowing and rock climbing and I consider myself to be
both fit and healthy enough to undertake such an expedition.
If you would like me to attend an interview, I would be able to come at any time convenient
to you, (J1) my employers have agreed to give me time off for the purpose. I look forward
to hearing from you. Yours faithfully, Lily Ma
Sample 2
20 June 2006
Dear Sir,
I noticed an ad. In the paper today you said you were looking for people to join your
expedition team. It sounded as if it might be fun so I'm writing to say I'd like to come
along.
About myself: I left school at 16 because I wanted to earn a bit of money. After that I got
a few part-time jobs as a waiter, etc. But I didn't stick to any of them for long. Recently
I've been doing a bit of hitch-hiking round Europe so I've had some experience of traveling
the hard way which should come in handy on the expedition you're planning. By the way, I'm
a great guitarist so I can keep you all amused round the campfire at night.
Let me know when I can call in for a chat about dates and other details, etc.
Yours,
David Smith
Sample 3:
12 May 2006
Dear Sir,
I am writing to apply for a British Council scholarship to study in Britain. I did my five
years' basic training in medicine at Shanghai University. After this I successfully
completed a one-year postgraduate course in Ophthalmology at the People's General Hospital,
where I am at present serving a two-year probation in the Eye Clinic.
As a result of the publication in 2003 of my article in New Scientist entitled "Soft and
Rigid Contact Lenses ", which was based on a survey of 37 patients over 6 months, I made
contact with Dr. Li Ming of the Capital Hospital and Dr. Ma Li of the University College
Hospital. I have received their help and advice with my current research project, which is
a two-year survey of the acceptance of various types of contact lenses in 200 patients.
Despite their help, I feel that I cannot make real progress in this field unless I can
actually have day-to-day contact with these specialists. I would therefore like to continue
my research at either the Capital Hospital or the UCH as soon as my probationary period
here is completed, and I would like to study in Britain for two years.
I enclose a detailed curriculum vitae and an offprint of my article, together with two
letters of
recommendation from Dr. Li Ming and Dr. Ma Li. Yours faithfully, Lily Chen
Sample 4
22 October 2004
Dear Sir,
I would like to apply for the post of Works Manager, which was advertised in The Guardian
of I2 October 2004. I feel that my qualifications and experience are ideally suited for the
position.
I was born in 1968, and I went to school from 1973 to 1988. In 1987 I took the General
Certificate of Education, and I got good grades in Mathematics, Physics and Chemistry.
After leaving school, I attended the Orient Technical College, where I first studied Fiber
Technology and Color Chemistry; later I studied other subjects related to textile
manufacture, and in 1991 I obtained the Diploma in Textiles.
After completing my studies, I joined the Top Clothing Company where I worked until 1996.
In that year I moved to Prior Productions, who was pleased with my work, and as a result,
in 1998, I was promoted to Assistant Works Manager there.
I enjoy my work, and I am prepared to work hard. Moreover, I am sure that Prior Productions
would give me an excellent reference. I therefore feel that my application deserves your
serious consideration.
I look forward to hearing from you.
Yours faithfully,
Mary Ma
Useful Expressions:
I would like to apply for . . .
I wish to apply for the position of . . .
If you need any other information concerning my background, . . .
I am writing to you to apply for admittance to your university as a visiting scholar.
I hope it would be possible for me to take some training courses and work in your
laboratory.
I believe that with your help I would make progress in my career.
Should you think favorably of my application, kindly grant me an interview.
An early response will be very much appreciated.
Enclosed please find a resume and a list of my publications.
四、投诉 /抱怨信
Sample 1
15 April 2006
Dear Sir,
I saw your advertisement for "the perfect lighter" in Sunday Times last week and
immediately sent off a £2 postal order and the completed form for the lighter.
Imagine my surprise when all I got in return was a box of matches! I could understand a
mistake. I might even pardon a joke. But in this case, your advertisement is a deliberate
lie since a friend of mine who also sent the coupon got the same result.
I think it's a shame to promise an economical lighter when in fact you are not selling a
lighter a1 all. Instead of saying it works quickly, you should admit that you are offering
matches. And what about "only" £2: I usually pay 10 pennies for a box of matches, and
they are often given away free.
I regard your advertisement as a serious deception and demand that you send me my money
back immediately. Otherwise I will take active steps to make sure the Consumers'
Association hear about it.
Yours faithfully,
Peter Li
Sample 2:
12 March 2006
Dear Sir,
I am highly disappointed in the proposed 2004-05 budget cuts to educa1ion. Taking away
basic aid status and slashing our school budgets is a recipe for educational disaster in
our school. The future lies with our children. They must have access to high quality
educa1ion.
My husband and I have worked hard to be able to live in a school district that provides
high quality education for our children. Cutting funding in districts like ours will have a
negative impact on property values.
The school that my daughter attends is hardly wha1 I would describe as a "rich" school.
Parents are asked to pay for books for all the classes, science supplies and for their
students to participate in the performing arts among other items. If our school is to
remain a world leader in technological development, cutting our school funds is the worst
possible choice to make.
Education funds should not be diverted away from education.
Yours faithfully,
Tom Williams
Useful Expressions:
I am highly disappointed in . . .
I am writing to place a complaint against. . .
I am sorry to inform you that. . .
I am writing to draw your attention to . . .
Pleasemakesurethatappropriatemeasures aretakentosolvetheproblem.
I hope you will look into the matter and give me an immediate reply.
If our demand is not accepted and put into practice, we would resort to other measures.
五、邀请函
Sample 1
16 May 2006
Dear Mr. Williams,
Thank you for your letter of congratulation on my exam results. I was very pleased to hear
from you. The results were a great relief. I did much better than I thought I would.
We are having a celebration party on Saturday 22 May and we shall be pleased if you can
come. It is a party for me, but my parents and some of their old friends are joining in, so
you will find "real people" as well as teenagers to talk to.
The party starts at half past six －drinks, and a buffet supper later. You said in your
letter that you've given up driving, so my father will meet you with the car at San Mateo
station. Please let me know what time your train arrives.
There is a good train back to San Palo at 10:30 and we'll arrange transport for you to
catch that. I hope that won't be too late for you. It would be a pity if you had to leave
while the party was still
in full swing. I do hope that you will be able to come. Yours sincerely, Lily Chen
Sample 2:
12 September 2006
Dear Mr. Wang,
I am pleased to invite you to a luncheon, to be held by the Monterey Institute of
International Studies on October 12, 2006 at noon, commemorating the 75th anniversary of
the death of General Stilwell and in honor of his daughter, Mrs. Nancy Stilwell
Easterbrook. Mrs. Easterbrook was a member of the Board of Trustees of the Monterey
Institute and founder of the Stilwell Scholarship, which is dedicated to supporting
students from China.
For many years until she passed away, Nancy had served as a goodwill ambassador of the
American people who made unremitting efforts to promote exchanges between the United States
and China. The Stilwell Scholarship she founded helps support deserving students from China
who have come to the Monterey Institute to pursue professional degrees in translation and
interpretation, international policy studies, language teaching and business management.
I hope you will be able to join us. Mr. Chuanyun Boo, Dean of the Graduate School of
Translation and Interpretation, will be calling you soon to discuss this event further.
Yours sincerely, Tom Burton Useful Expressions:
I am pleased to invite you to . . .
Is there any chance of your coming. . .
I was wondering if you could come. . .
I would like to invite you to . ..
I wonder if you would like to come. . .
I would be very happy if you could come. . .
Please accept my invitation.
六、描述信
Sample 1
12 Mary 2006
Dear Tom,
Thanks for your letter which finally caught up with me in London. I suppose you're keen to
hear how the trip has been so far. So here's a short description of what's happened.
Well, you remember we left Sydney on Monday and arrived in London 24 hours later. After
such a long and exhausting flight the first thing we did was to have a good, long sleep.
And after that¾a good meal to make up for all that horrible airline stuff!
The first real day of our holiday was spent just walking around London to get a feel of the
place. After that, however, we were more particular and planned each day carefully.
First, we looked at all the historical sights, such as the Tower of London, the Houses of
Parliament, the British Museum and the National Gallery. Then we visited some other famous
places, such as Kew Gardens and Hampstead Heath. Finally, we took a one-day trip to Oxford,
which is really the most marvelous town. You should make sure to go there when you visit
England.
After we had seen a lot of London, we flew to Paris. A t first, we didn't like the place－I
suppose because it was so different from London. Later, though, we began to really love it
and started to appreciate its differentness.
The final stage of our trip is a visit to Rome, after which we will be staying in Singapore
for two days before returning to Australia.
Hope everyone is well. See you soon.
Sample 2:
22 March 2006
Dear Tom,
I'm just writing to let you know that we're all well, and I hope you are, too.
Unfortunately, I've got some rather bad news for you: I'm afraid I made a bit of a mess of
John's car. Anyway, here's what happened.
We were on our way to Carol's after a long party, and I suppose it must have been about
eleven o’clock. Well, the last few miles back home were really dark and deserted. I now
realize I was probably going a bit too fast for a country lane because, although the road
was fairly straight, I drove up onto the curb and went into a tree.
Of course, John was absolutely furious and started shouting at me and cursing. After we' d
argued for a few moments, we decided to look at the damage, and he calmed down a bit. Well,
we found we could move the car, but the wing was caught on the wheel, so we couldn't drive
it. I tried to pull the wing clear, but I didn't succeed.
Anyway, John went off to phone for a breakdown lorry, but while he was away, I had another
go at the wing and this time succeeded in pulling it right off. I threw it onto the back
seat, and by that time John got back and we were ready to go¾so we didn't need the
breakdown lorry at all. John has more or less forgiven me now, but he was very angry with
me for a few days. I suppose I was a bit careless.
Well, that's all for now. Next time I write I hope I'll have better news for you.
Yours sincerely,
Linda Chen
Useful Expressions:
When I knew him he must have been in his early thirties. (people)
It is an exceptionally old university town. (places)
It was long, round, cigar-shaped, and had several curious markings on the bottom. (objects)
The whole flat seems to be a hive of activity. (human scenes)
My hotel room looks out across a main road which runs beside the river. (landscape)
My father would often bring home gramophone records. (habits and conditions)
If you want a quick reply, the letter should be taken to the central post office and
registered. (processes)
七、道歉信
Sample 1
22 March 2006
Dear Ms. Reinhart,
I am terribly sorry that I failed to arrive at BLCU last Friday. I hope that this did not
mess you up completely, although I know that you had already made some special arrangements
for my visit with you parents and friends. I am very sorry about all that. I am sure you
will be sympathetic, however, when I tell you that my father is dangerously ill in
hospital, and that I found it impossible to leave for the visit when he is in this state.
My father was working very hard on his project on protecting the environment. I know the
project has come to a very important stage. He and his assistants did not take regular rest
for three weeks. Last night, my father had a heart attack and was soon sent to the
hospital. The doctor said my father was in a very serious situation, and, he might need an
operation.
24 hours have passed. Nothing has changed. I have to stay at the hospital. I will let you
know if there is any good news.
I am sorry again and look forward to seeing you soon.
Yours sincerely, Tom Williams Useful Expressions:
I must apologize for. . . I do apologize for. . . I am awfully/terribly sorry about. . .
I offended you quite unintentionally. Please accept my apologies. This is one of the
reasons I couldn't make it.
八、寻求帮助的信函
Sample 1:
12 May 2006 DearMary, Iamsorryto troubleyou,butnobodywouldcomeinto mymindto help me
exceptyou.
You know, I had planned this holiday for several years. A t last, my dream came true. You
could imagine how excited I was. My mind was completely occupied with the holiday. I forgot
to collect my laundry. I don't know if you can help me collect my laundry. I sent the
laundry to the John's. It is the one down the corner on St. Peter's Street. You can't miss
it, because the house is painted green －a big green house. I have got two pairs of
trousers, three shirts, one T-shirt and a blanket. Call a taxi to send you home. I will pay
you back when I am home.
My first stop is London. It is raining. The streets are very clean. How I wish I could have
the chance to see the famous London fog. But someone told me that was already the history.
One can only read things like thataboutLondon inbooks.
My best wishes to you.
Yours sincerely, Peter Chen
Sample 2
16 April 2006 DearSir, I am working on a new project which is called A Survey of New
Industry in the Maywood District. According
to the design of our district, we need information about firms that have recently moved
into this area. Your
firmisoneof thelargestofthese,so Ishallbeverygratefulif youcansparethetimeto help me. Three
points are specially important to the project. The first one is the training schemes for
school leavers. The second one is about the transport arrangements to overcome poor road
and rail links in this district. The third is the plans forexpansion.
Any otherinformationwillbeuseful, but thosepoints aretheoneswith whichImostneed yourhelp.
I am enclosing an information form for you to fill in. I hope you can post it to us as soon
as possible. I apologizeforaddingtoyourworkwith this request,but I dohopethatyouwill feel
ableto assist me. I would be most grateful for your favorable consideration of this
request.
Yours faithfully, Mary Spencer Useful Expressions:
Iamsorryto troubleyou,butnobodywouldcomeinto my mindto help me exceptyou. I would like to
seek help from you.
Iwouldgreatly appreciateitif youcouldhelp me.
Iwouldbemostgratefulforyourfavorableconsiderationof thisrequest.
九、安排信
22 March 2006
DearMr. Wang,
Thank you for a rapid response to our invitation. Enclosed you will find an outline of
events to take place during International Week here at the University of Montana. I will
also list a number of possible speaking engagements so that you can choose those things in
which you are most interested. As far as topics are concerned, the topics for classroom
visits are generally determined by the professor, but most professors are very flexible. We
have approximately thirty-five faculty members that teach courses in Asian Studies,
rangingfromlanguageandcultureto history andeconomics.
Here is a tentative schedule:
Sunday, April 8th
10 am -Cultural Exhibition opens
12 am -International Festival begins with a speech by the university president and an
introduction of visiting dignitaries
1-5pm-Opportunityto visitfestival,interactwith studentperformers,tastefoods
6 pm -Dinner with Director of Mansfield Center Phil West, Ambassador Mark Johnson, and
staff of Mansfield Center
As you can see, there is tremendous interest in China here at the University of Montana.
Please let me know if this outline suits your purpose, and if not, please don't hesitate to
offer
any
suggestions
for
changes.Wecanarrangeasmanyorasfewspeakingengagements
asyouhavetimefor.
Thank you for your attention and enthusiasm.
Yours sincerely, Lily Ma Useful Expressions:
You will find an outline of . . .
Iwillalsolistanumberofpossiblespeakingengagements sothatyoucan...
Asfar asthe topicsareconcerned,. . .
Please let me know if . . .
The flight gets in at . . .
The flight leaves at . . .
OnethingI'dliketo do/toarrangeisto . . .
十、要求和询问信
Sample 1:
22 May 2006
DearSir,
Iunderstandyourwell-respected collegeoffers anumberof places to overseasstudentsevery
year,andI amwritingto enquireabouttheapplicationprocedure.
I am at present a student at Mary High School, Hong Kong, where I have been studying for
the past five years.Ipassed theHongKongCertificateof Education Examinationlastyearwith
distinctionsin English and History, and credits in Economics and English Literature. My
advanced-level
subjects
are
History,
Economics
and
EnglishLiterature.Inadditionto
thesesubjects,"Useof
English"isalsoa
compulsorysubjectbecausea
passin
Englishisaminimumrequirementforadmissionto mostfacultiesof theUniversityof HongKong.
Apartfromacademicwork,Ihavebeen
activelyinvolvedinextra-
curricularactivities.IamChairmanofthe
EnglishClubandIhaverepresented
my
school
inmany
inter-schoolcontests.
On the advice of my friends, I have decided to further my studies in England because I wish
to widen my horizons and benefit from the scholarly heritage of your country.
I wish to continue to study the above-mentioned subjects at your college in the 2006/7
academic year before I sit the Advanced-level Examinations in England.
As regards my character, Mrs. Chen, my Principal, and Mr. Huang, my English master, have
agreed to act as my references.
As I come from a family of fairly limited means, I would like to know if there is any
financial assistance availablefor overseas students.
Attached isasummaryof myqualifications foryourreference.
I should be grateful if you would kindly consider my application and notify me of the
result at your earliest convenience.
Should you require any further information, please feel free to contact me or my
references.
Yours faithfully, Lily Chen
Sample 2
12 May 2006
DearSir,
I am a December 2003 graduate from the University of San Francisco (USF) with a bachelor's
degree in International Business. As part of my career planning, I am very interested in
supplementing my international business education with a basic knowledge of the Chinese
language.
This
I
hope
will
help
me
enter
intobusinesscommercewithbusinessorganizationspartneringwith China'seconomicdevelopment.
I already have information from BLCU and hope to study there for at least one full year
starting with this summer's program continuing through the fall and spring semester 2006.
Can your office advise me if such scholarshipsmightbeavailableto me?
I have been studying Chinese for one year now. I am not sure what level I belong to. I was
told that there will be an HSK test in our university in September. I am planning to attend
the
test.
But
I
don't
know
if
the
resultof
thetestisrecognizedbyyouruniversity.Ifso,canitbeahelpfor me to applyforthescholarship?
Iamlookingforward tohearingfromyousoon.
Yours faithfully, Tom Jolly Useful Expressions
Iamwritingto enquireabout. . .
Iamatpresentastudentat . . .
Ihavebeenstudying.. .
Apart from academic work, I . . .
On the advice of my friends, I . . .
I wish to continue to study. . .
Attached is a summary of my qualifications for your reference.
I should be grateful if you would kindly consider my application and notify me of the
result at your earliest convenience.
d2 英文书信范文
1.A Letter ofSelf-introduction
Dear Prof. Li,
I, the undersigned, am a senior in the Computer Science Department of Tsinghua University.
I am applyingforanMSdegreeunderyourguidancesothatIwriteto youtodayforafurthercontact.
The reason for my application for the major — utilization of computer in farming — can be
illustrated as follows. I belong to farmers. I am from the West. I was born and brought up
in the countryside so that I intend to learn what can be used in the countryside.
After graduation, I want to make use of what I learn in university to make contribution to
the developmentofmy hometown,which isstill oneof theten countiesin poverty. Best wishes to
you!
Sincerely Yours
2.A Letter ofSuggestion
Dear Liu Qi,
I, the undersigned, am a senior in Peking University. The 2008 Beijing Olympic Games is
coming in fouryears.After watchingthe2004AthensOlympicGames,Icannothelpwritingto you.
First of all, here is my suggestion for the preparation work of the 2008 Beijing Olympic
Games. The construction work of the sports building must be completed in time according to
the contract. In Athens, theswimmingstadiumwasnotaccomplished in timeso thattheevent hadto
beheld
inthe
open
air,
which
has
broughtnegativeeffectonthe
performanceof
athletes.Inoneword,to
protecttheinternational
image
ofChinaand
ensurethe
Olympiccompetition,wemustfinishourpreparation workwelland intime.
Last but not least important, I want to express my wish to be a volunteer. In the first
place, it is the duty of every Chinese to do his bit for the 2008 Olympic Games. In the
second place, I have a good command of foreign languages. I can speak English, Russian, and
Japanese. Therefore I can be a qualified volunteer.
Iamlookingforwardto yourreply
Sincerely Yours
3.A Letter ofAdvice
Dear Freshmen,
I, the undersigned, am a senior in the Computer Science Department of Tsinghua University.
I would like tosayafewwordstoyou,whichIhopewouldbehelpfultoyou.
To begin with, the change of ideas is of most importance for freshmen to adapt themselves
to
campus life. During the middle school days, we usually depend upon our teachers at school
and parents at home.
However, the life and study on university campus features independence, which is essential
to
our
psychologicaldevelopment.Inmy
view,
we
hadbetteralwaysbearinmind
theideaof
independence.
What’ s more,Englishlearningis amust.On one hand,withoutCET4 certificate,wecannot get our
degree when we graduate from university. On the other hand, when we hunt for job, English
level is a deciding factor. Therefore, I do hope that all of you will have a good
understanding of the necessity of learning English well.
Good Luck to you!
Sincerely Yours
4.A Letter ofComplaints
Dear Sales Manager,
I, the undersigned, am a senior in the Computer Science Department of Tsinghua University.
I ordered a book which is entitled Practical Writing and Reading for NETEM by Wang Li on
December 20th, 2004.
However after reading the book on January 10th, 2005, I found that it is a pirated one so
that I write to you for complaint.
The book has brought me some negative effects. To begin with, much of my valuable time and
energy have been wasted in reading the book since it is quite hard to identify many words
in
the
book.
What’
s
more,Ihavenotbenefited
fromreadingthebook
sincesomeofkeysto
theexercises are misprinted.
I would like to be informed whether you can refund me the money or change another book for
me. I amlookingforward toyourearly reply.
Sincerely Yours
5.A Letter ofThanks
Dear Teachers and Classmates,
Firstof all,pleaseallow me to say ‘Thankyou’ to allof you.Itis verykindof youto spareyour
valuabletimeduringtheperiodoffinalexaminationsandcometo see me.
Your visithasgiven me muchconfidenceandpowertoovercometheillness.When Ifirstcameto the
hospital, I really felt lonely and did not have enough courage and confidence to overcome
the
illness.
Your
visithasmade
me
feelthatIamnotpoorandlonelyintheworldandin
fact
Iamlivinginaworldof love,which hasbrought me muchconfidenceandpowertoovercometheillness.
Thesedays,my conditionhas been obviouslyimproved dueto the careful treatmentoffered by
doctors and nurses. Doctors have told me that I will completely recover from illness in two
weeks. I hope that I can see you earlier.
Again, special thanks go to all of you.
Sincerely Yours
6.A Letter ofApology
Dear Prof. Wang,
First of all, please allow me to express my deep sorry for not being able to keep our
appointment. I doknowthatthisisveryimpoliteandmust have causedyoumuchtrouble.
I do reckon that at present any explanation is pale and futile. However I do not want you
to misunderstand me. Onmywaytoyouroffice,anoldladysuddenlyfaintedduetoheartattackonthebus.
I stopped a taxi and sent her into a nearby hospital. I stayed there until her son came,
which spoiled our appointment.
I am aware that our appointment is of importance. I do hope that you would be kind enough
to spare your valuable to meet me. I amlookingforward tohearingfromyou.
Sincerely Yours
7.A Letter ofCongratulation
Dear HuangWei,
First of all, please allow me to express my sincere congratulation on your passing CET 4.
The success is of great importance to you since without the Certificate you can not get
degree when you graduate from university. Of course, the success can be attributed to your
painstaking efforts and your spirit ‘Never say die’.
I would like to continue our exchanges on English learning. Because of China’s entry to
WTO and Opening-up and Reform English will become more and more important to Chinese,
especially to our modern university students. I dream of being able to communicate
effectively with foreigners one day in the future.
Good Luck to you!
Sincerely Yours
8.ALetter ofJobApplication
Dear Sir/Madam,
I am responding to your ad in the June 20th, 2005, issue of the Sunday Talent Journal for
the position of production coordinator. I feel that my background in electronics and
manufacturing will fit in well.
I will graduatefromthe BeijingScience& TechnologyUniversity in Junewith a Bachelor
ofScience degree in Manufacturing Engineering. I have had extensive training on computers
while at school. In my Production and Inventory class, I have learned about computerized
production and material scheduling in a job shop environment.
Ipassed CET-6in2004.NotonlydoI paymuchattention toimproving my readingand listening
skills,but I alsokeep practicingoral English.
I am looking forward to hearing from you. Would you please call me to set an interview? I
can be reached at my resumeaddressorbyphoning(010)2357-7980after 4p.m.
Sincerely Yours
9.A Letter ofAskingforHelp
Dear Prof. Smith,
I, the undersigned, am a senior in the computer Science Department of Tsinghua University.
At the moment, I am writing my graduation thesis and in urgent need of some reference
materials so that I write to you for help.
Theinformationon theapplicationof computer amonguniversity studentsin North Americaisthe
material that I need. Most importantly, the relevant statistics and reports should cover
the past two decades.And allthe materialsmustbepublicationsofnationallevel.
Last but not least important, I would like to highlight the importance of the material to
me. The material which I ask you for help will to a great extent decide the failure or
success of my graduation thesis since the title of my thesis is the application of
computers on campus both at home and abroad over the past two decades. I have failed to
find relevant up-to-date and detailed materials in China.
Your help wouldbemuchappreciatedandIamlookingforwardto yourreply.
Sincerely Yours
10. A Letter of Invitation
Dear Beckham,
First of all, please allow me to express my heartfelt invitation to you. Since the Spring
Festival is comingshortly,Isincerelyinviteyouto cometo Chinaandspendtheholidaywith me.
Spring Festival is of much importance to Chinese people. It has a long history and Chinese
have attached much importance to the holiday. To be exact, the Spring Festival has been the
most significant holiday. The Spring Festival is to Chinese what Christmas is to the
Westerners.
Ifyoucome, Iamgoingtoaccompanyyoutofairgrounds,whereyoucanhaveacloselook at some of the
Chinese traditions.
I am looking forward to your reply.
Sincerely Yours
d3 外贸业务全套英文邮件范文
1.向顾客推销商品
Dear Sir: May 1, 2001
Inquiries regarding our new product, the Deer Mountain Bike, have been coming in from all
parts of the world. Reports from users confirm what we knew before it was put on the market
-that it is the best mountain bike available. Enclosed is our brochure.
Yours faithfully
2.提出询价
Dear Sir: Jun.1, 2001
We receivedyourpromotional letter andbrochuretoday. We believethatyourwoulddowellherein the
U.S.A. Kindly send us further details of your prices and terms of sale. We ask you to make
every effort to quote at competitivepricesinorderto secureourbusiness. We lookforward
tohearingfromyousoon..
Truly
3.迅速提供报价
Dear Sir: June4,2001
Thank you for your inquiry of June the 1st concerning the Deer Mountain Bike. It gives us
great pleasure to send along the technical information on the model together with the
catalog and price list. After studying the prices and terms of trade, you will understand
why we are working to capacity to meet the demand. We look forward to the opportunity of
being of service of you.
4.如何讨价还价
Dear Sir: June8,2001
We have received your price lists and have studied it carefully. However, the price level
in your quotation is too high for this market, If you are prepared to grant us a discount
of 10% for a quantity of 200, we would agree to your offer. You should note that some price
cut will justify itself by an increase in business. We hopeto hearfromyousoon.
Yours truly
5-1 同意进口商的还价
Dear Sirs: June12, 2001 Thank you for your letter of June the 8th. We have accepted your
offer on the terms suggested.
Enclosed our will find a special price list that we believe will meet your ideas of prices.
You should note that the recent advances in raw materials have affected the cost of this
product unfavorably. However, for your orderwehave kept ourpricesdown.
Sincerely
5-2 拒绝进口商的还价
Dear Sirs: June12, 2001
Thank you for your letter of June the 8th. We regret that we cannot meet your terms. We
must point out that the falling market here leaves us little or no margin of profit. We
must ask you for a keener price in respect to future orders. At present the best discount
offered for a quantity of 200 is 5%. Our current situationleavesuslittleroomto bargain. We
hopeyouwill reconsiderthe offer.
Truly
6.正式提出订单
Dear Sir: June 15, 2001
We have discussed your offer of 5% and accept it on the terms quoted. We are prepared to
give your product a trial, provided you can guarantee delivery on or before the 20th of
September. The enclosed order is given strictly on this condition. We reserve the right of
refusal of delivery and/or cancellation of the order after this date.
Truly
7.确认订单
Dear Sir: June 20, 2001
Thank you very much for your order of June 15 for 200 Deer Mountain Bikes. We will make
every possible effort to speed up delivery. We will advise you of the date of dispatch. We
are at your service at all times.
Sincerely
8.请求开立信用证
Gentlemen: June18,2001
Thank you for your order No. 599. In order to execute it, please open an irrevocable L/C
for
the
amountofUS$50,000inour
favor.
ThisaccountshallbeavailableuntilSep.20.UponarrivaloftheL/C we will pack and ship the order
as requested.
Sincerely
9.通知已开立信用证
Dear Sir: June 24, 2001
Thank you for your letter of June 18 enclosing details of your terms. According to your
request for opening an irrevocable L/C, we have instructed the Beijing City Commercial Bank
to open a credit for US$
50,000in your favor, validuntilSep.20.Pleaseadviseusby fax whentheorderhas been executed.
Sincerely
10.请求信用证延期
Dear Sir： Sep. 1,2001
We are sorry to report that in spite of our effort, we are unable to guarantee shipment by
the agreed date due to a strike at our factory. We are afraid that your L/C will be expire
before
shipment.
Therefore,
pleaseexplainoursituationto
yourcustomersand
securetheirconsentto extendtheL/C toSept.30.
Sincerely
11.同意更改信用证
Gentlemen: Sept.5,2001
We received yourletter today andhaveinformed ourcustomersof yoursituation.As requested, we
have instructed the Beijing City Commercial Bank to extend the L/C up to and including
September 30. Pleasekeepusabreastof anynewdevelopment.
Sincerely
1. Initiate a meeting
发起会议
I would like to hold a meeting in the afternoon about our development planning for the
project A。
今天下午我建议我们就A 项目的发展计划开会讨论一下。
I suggest we have a call tonight at 9:30pm (China Time) with you and Brown. Please
let me know if the time is okay for you and Ben。
我建议我们今晚九点半和Brown 小聚一下，你和Ben 有没有空？
We’d like to have the meeting on Thu Oct 30. Same time。
十月三十号(周四)，老时间，开会。
Let’s make a meeting next Monday at 5:30 PM SLC time。
下周一盐湖城时区下午五点半开会。
I want to talk to you over the phone regarding issues about report development and
the XX project。
我想跟你电话讨论下报告进展和XXX 项目的情况。
2. Seeking for more information/feedbacks/suggestions
咨询信息/反馈/建议
Shall you have any problem accessing the folders, please let me knows。
如果存取文件有任何问题请和我联系。
Thank you and look forward to having your opinion on the estimation and schedule。
谢谢你，希望能听到更多你对评估和日程计划的建议。
Look forward to your feedbacks and suggestions soon。
期待您的反馈建议！
What is your opinion on the schedule and next steps we proposed?
你对计划方面有什么想法？下一步我们应该怎么做？
What do you think about this?
这个你怎么想？
Feel free to give your comments。
请随意提出您的建议。
Any question, please don’t hesitate to let me know。
有任何问题，欢迎和我们联系。
Any question, please let me know。
有任何问题，欢迎和我们联系。
Please contact me if you have any questions。
有任何问题，欢迎和我们联系。
Your comments and suggestions are welcome!
欢迎您的评论和建议！
Please let me know what you think?
欢迎您的评论和建议！
Do you have any idea about this?
对于这个您有什么建议吗？
It would be nice if you could provide a bit more information on the user’s behavior。
您若是能够就用户行为方面提供更多的信息就太感激了！
At your convenience, I would really appreciate you looking into this matter/issue。
如果可以，我希望你能负责这件事情。
3. Give feedback
意见反馈
Please see comments below。
请看下面的评论。
My answers are in blue below。
我的回答已标蓝。
I add some comments to the document for your reference。
我就文档添加了一些备注，仅供参考。
4. Attachment
附件
I enclose the evaluation report for your reference。
我附加了评估报告供您阅读。
Please check the attached file for today’s meeting notes。
今天的会议记录在附件里查收。
The attachment is the design document, please review it。
设计文档在附件里，请评阅。
For other known issues related to individual features, please see attached release
notes。
其他个人特征方面的信息请见附件。
5. Point listing
列表
Today we would like to finish following tasks by the end of today: 1…….2……。
今天我们要完成的任务：1…….2……。
Some known issues in this release: 1…….2……。
声明中涉及的一些问题：1…….2……。
Our team here reviewed the newest SCM policy and has following concerns:
1…….2……。
我们阅读了最新的供应链管理政策，做出如下考虑：1…….2……。
Here are some more questions/issues for your team: 1…….2……。
以下是对你们团队的一些问题：1…….2……。
The current status is as following: 1……2……
目前数据如下：1……2……
Some items need your attention: 1…….2……。
以下方面需提请注意：1…….2……。
6. Raise question
提出问题
I have some questions about the report XX-XXX
我对XX-XXX 报告有一些疑问。
For the assignment ABC, I have the following questions: …
就ABC 协议，我有以下几个问题：……
7. Proposal
提议
For the next step of platform implementation, I am proposing…
关于平台启动的下一步计划，我有一个提议……
I suggest we can have a weekly project meeting over the phone call in the near
future。
我建议我们就一周项目开一个电话会议。
Achievo team suggest to adopt option A to solve outstanding issue…
Achievo 团队建议应对突出问题采用A 办法。
8. Thanks note
感谢信
Thank you so much for the cooperation。
感谢你的合作！
I really appreciate the effort you all made for this sudden and tight project。
对如此紧急的项目您做出的努力我表示十分感谢。
Thanks for your attention!
谢谢关心！
Your kind assistance on this are very much appreciated。
我们对您的协助表示感谢。
Really appreciate your help!
非常感谢您的帮助！
9. Apology
9. 道歉
I sincerely apologize for this misunderstanding!
对造成的误解我真诚道歉！
I apologize for the late asking but we want to make sure the correctness of our
implementation ASAP。
很抱歉现在才进行询问，但是我们需要尽快核实执行信息。
